Assets rarely disappear all at once — they go missing one at a time, and nobody notices until the annual count. We deploy tagging and counting with barcode or RFID so you know where each asset is, who holds it and when it was last verified, reconciled against the asset register you already keep.
From Tag Selection to Reconciliation
- Survey asset types, surface materials and operating conditions, so the tag chosen actually reads once mounted.
- Import the existing register from Excel or the accounting system and pair each record with a tag ID.
- Tag the assets and record location plus the holder or responsible department.
- Count with a handheld reader area by area; the system logs the auditor and timestamp automatically.
- Report found, missing or misplaced items, then push the reconciliation back into your existing system.
Match the tag to the material — see anti-metal tags, cable-tie tags and hang tags
Handheld readers for counting — see iData T1 UHF and iData T2 UHF
Typical Applications
- Annual asset audits for government offices and educational institutions.
- Corporate IT equipment — laptops, monitors, network gear.
- Factory tools and equipment that move between departments.
- Hospital assets such as beds and mobile medical equipment.
- Rental or loaned equipment, where you must know which customer holds it.
Working alongside your Fixed Asset module
We do not sell depreciation accounting software. If you already run a Fixed Asset module or ERP, our system handles the physical audit side and feeds results back for that system to use.
Put simply: a Fixed Asset module answers what an item is worth on the books; our system answers whether it still exists, where it is and who holds it — the question an auditor needs evidence for.
- Import the asset register out of your existing Fixed Asset module or ERP to seed the tagging exercise.
- Pair each asset code in the register with the RFID or barcode tag physically attached to the item.
- Push count results back into the Fixed Asset module as evidence that the assets exist for the accounting period.
- Report missing or misassigned assets so accounting can decide on write-offs.
Asset Audit FAQ
How is asset tracking different from Fixed Asset software?
Fixed Asset software in the accounting sense calculates depreciation and posts to the ledger. Our system works on the physical side — tagging assets, counting them on site and reconciling against your existing register. The two work together: we feed count results back into the accounting system or ERP you already run.
How much faster is an RFID asset count?
It depends on the space and how assets are tagged, but the key difference is that RFID reads many tags at once without line of sight, so walking a room or rack is far quicker than scanning barcodes item by item. We test on your actual site and give an estimate before quoting.
Can metal assets like steel cabinets or machinery be tagged?
Yes, but it needs a purpose-built anti-metal tag — ordinary RFID tags fail when mounted on metal. We supply anti-metal tags and help match the tag type to each asset's material and operating conditions.
Does this suit the annual government asset audit?
Yes — it fits that work well. An annual asset audit has to account for every item on the register with evidence to back it up. The system records each count with the auditor and timestamp, then summarises what was found, missing or in the wrong location for the report.
Do we have to tag every asset before starting?
No. Start with the high-value or frequently-lost groups — IT equipment, tools, or the assets in one building — and expand in later rounds. That shows results sooner and keeps the budget controlled.
Want to know where your assets actually are?
Let our team survey your site and assess it free, before you commit.
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